See what admin is really costing you
Routine admin rarely looks expensive while it is happening. A few minutes in the inbox. Ten minutes updating records. Another follow-up. Then you add it up. This calculator gives you a rough estimate of what that manual work may be costing each year.
Task identification
Operational inputs
How the estimate works
The logic uses common admin workload patterns and conservative automation ranges. The audit is where those assumptions get checked against your real workflow.
How to read the estimate
The calculator is a decision tool, not a proposal. It turns a rough admin workload into a useful range so you can see whether the problem is worth looking at properly.
What the calculator assumes
Admin hours are approximate
The weekly hours you enter are treated as a rough workload estimate, not a timesheet.
Automation ranges are conservative
Different tasks have different automation potential, so the result uses a range rather than pretending every workflow behaves the same way.
Salary and hourly costs are simplified
The calculator uses the inputs you provide. It does not try to model every overhead, management cost, or opportunity cost.
Exceptions still need people
Anything that needs judgement, approval, or unusual handling should be routed to a person rather than fully automated.
What the audit validates
Actual admin load
Which tasks repeat, how often they happen, and who is currently absorbing them.
Workflow repeatability
Whether the process follows clear enough rules to automate safely.
Tool access and integrations
Which inboxes, CRMs, forms, documents, or scheduling tools need to connect.
Risk and exception handling
Where human review is needed and how edge cases should be escalated.
Expected ROI
Whether the setup cost is justified by the time, speed, or consistency gained.
Compare your numbers with example workflows
The same admin cost can show up as inbox delay, document chasing, front-desk friction, or messy handoffs between systems. These examples make that easier to see.
Service enquiry handling
A pattern for lead response, qualification, and follow-up routing.
descriptionDocument chasing
A pattern for repeated requests, missing details, and escalation rules.
calendar_monthReception admin
A pattern for appointment changes, waitlist messages, and front-desk admin.
Still have questions?
You might find the answer in the FAQs. If not, get in touch.